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OK Reb,
You've beat me down and made me feel guilty so here goes…
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Candidate letters - A major emphasis should be put on getting these
letters written before the weekend. If this is absolutely impossible,
then the letters should be written at the hotel on team members' free (ha!)
time.
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Before being appointed the Outside Co-coordinator, it might be helpful to
be "trained" for that responsibility….kinda like the observing
rector. It could really be a two-person job anyway, a co-coordinator and an assistant. The assistant moves up to the head position
the next go 'round.
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At the first team meeting some time needs to be allotted for the outside
team to get together and go over the duties and the responsibilities of all the
jobs, especially helpful to new members. As soon as possible the other
co-coordinator positions should be assigned so they can begin working out their
details. Lots of things could be done before the actual weekend.
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If we want to go with the idea of boxing 48 dozen cookies (which sounds
like a winner to me!) then all of us should add "saving cookie boxes"
to our Kairos lists! The poor cookie monsters have to make do with whatever is
brought in. What size is best to hold 48 dozen cookies? Let's start saving them!
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If at all possible, it would be nice if the logistics person could have a
copy of each day's schedule of runs with a fairly good idea of what's going out,
quantities, etc. Logistics needs to know what can and cannot go inside the unit,
i.e. unopened coffee cans! Inventory and logistics should work together
Wednesday when the trailer and groceries arrive. It would help to set up areas
containing items for each run. Example: Wednesday night meal, Thursday
breakfast, Thursday noon, Thursday supper, etc.
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IF we have enough volunteers, it would help to have a couple of men on the
outside team. (Yep, we got spoiled by Randy and Mike!)
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Seems like everyone is in a rush to go "home" in the evenings
and as far as I could tell, there was no one in charge of cleaning up the church
in preparation for the next day, and making sure the church was locked up.
Perhaps this could be an assignment?
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Being allowed to attend the cross ceremony was a highlight of Hughes #5. I
too wish we could have stayed and met our sponsorees, but I'm thankful for small
blessings! Maybe next time…
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I thought the foot washing ceremony and communion was much more
meaningful on Wednesday night while we were still fresh enough to enjoy the
service.
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Credit for this idea goes to Aletha Rogers! Since Kairos is in Gatesville
for the long run, why don't we consider buying an old nursing home and
converting it to a year 'round facility for Kairos? Dorm rooms for team members,
kitchen facilities, storage, meeting rooms, etc. Wouldn't the hotel bill alone
for 3 Kairos weekends twice a year make a sizable payment?
In Him,
Lynn
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Concrete guidance on cookies; what we can/can
not send inside. |
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That the sponsors who collect the cookies go
thru the boxes and bag them in the correct size zip-lok bags and annotate on
the box the number of dozen. |
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On the agape mail for the inmates. If the
sponsors would read the letters they collect and mark them stating that they
had read/approved them would be a great time saver. (Not trying to shuffle
duties of the outside team to others. But the fact is that when the team is
short there are many things to be accomplished and not always a great deal
of time to do them.) |
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For the kitchen crew: That the meals and
supplies be annotated on a list (and the list posted in the kitchen) so that
the crew knows what is required and purchased for each meal (e.g., we don't
take the pickle slices and chop them for the potato salad when there is a
jar of chopped pickles purchased just for this). Vashti had suggested this
and was working on a spread sheet that even told the location (i.e., K-2 on
the rack for large cooking pot) of the items needed to accomplish this task. |
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Also a listing of times for pickup so that the
coordinator can assure all items are in the staging area and ready to go
beforehand. |
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Through it all God's grace always abounds and
all the chores are completed, no matter if the team is short. Praise the
Lord!!!! |
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Have a blessed day. |
Sandra Mills
This was the most joyous of the 3 Kairos teams I have been on. With Lynn as our OC, even when things don't go smoothly, you think they are
anyway. My lunch team was top notch, loving God in everything they did, and it showed in their spirit of cooperation and patience. They
made it easy. With 10 women in the kitchen and no fights or hurt feelings, you know God is with us.
That's not to say that it isn't sometimes crowded when the dinner crew has to start preparing in the morning when the lunch team is still at
work. All teams should be prepared for this and conscious of the overlapping difficulties.
The menus typed in the notebook were not always complete. The book itself is vital, though. I made
a lot of notes in mine. We found it helpful to do a daily inventory of supplies and food stock, so we would not get caught in a bind. That helped.
Dan Henshaw and Larry Maddux were perfect kitchen team members. We needed the muscle and its always good to have a "few good men"
around (you included).
We stayed so busy, and I often felt we should have stopped to calm ourselves (myself) with prayer. If the chef could get the team together
at the beginning of the shift for a group prayer, and a prayer of thanks on a job well done, it would be great. That's a discipline that I guess I'm
not good at, but will try to do better another time. I knew God was present among us, we just need to share that with each other.
Yours in Christ's service,
Fran Merritt
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